Mass absence entry

Updated by Dana

Mass absence entry is used to quickly enter absences for multiple employees at once,

e.g. during a company-wide holiday.

You can find it on the main panel in the tab:

Attendance/Absence > Balance Management and Mass Entry > Attendance/Absence Mass Entry tab.

Mass entry of absence for multiple employees consists of 2 steps:

  1. Generating mass absence
  2. Bulk adding records

1. Generating mass absence

To add a mass absence, click the Add new record button.

A form will open in which:

  1. Set targeting - used to pre-filter employees (e.g. by company, department).
  2. Select employees - you can select all of the pre-filtered employees using the Select All button, or you can select only some of them.
  3. Select the presence/absence type.
  4. Select a date from–to to specify the duration of the absence.
  5. Click the Generate Records button.

Bulk adding records

The generated records are displayed in the table.

One record is created for each employee for each day of absence.

These records can be managed:

  • Click on the pencil icon (1) to edit the record,
  • Click on the cross icon (2) to delete the entry.

There may be a dash (3) in the From and To columns.
This happens if the employee does not have working hours set for the selected day, or if it is, for example, a weekend or public holiday.

If the selected employee does not have sufficient vacation balance, a red warning will appear next to their name (4).

In the Date column, after adding records, the ! or i icon (5) may appear next to the date:

  • ! = overlaps with another absence
  • i = non-working day/weekend

When you hover your mouse over the icon, a more detailed description appears.

The displayed warnings are for informational purposes only.
Even if there is insufficient balance for some records, or there is another absence on the same date, all records can be saved.

After reviewing the records, click the Add records in bulk button (6) to add them.

Mass entry is irreversible. If an error is made, it is necessary to cancel the absences for each employee separately.

A notification will appear - choose whether you want to send notifications to employees about entering absences or whether you want to just save the records.

You can find the created records in the input history log.

Click the More info button to view a list of employees included in the record.

For more detailed information about the logs, see the main system settings > Event log.

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