Attendance/absence

27 articles

Managing attendance/absence types

Attendance/absence type management is used to record individual types of attendance/absence. Some types are automatically preset in the system, such as Vacation, Sickness, and others. To manage atten…

Updated by Dana

Attendance/absence type form

Description of the attendance/absence type form

Updated by Tým PINYA

Is working time

If the absence type is marked as Is working time and also has a preset exact number of hours or days , that can be requested within the day, the system will automatically pre-fill the highest possibl…

Updated by Dana

Request for absence

You can request an absence on the main panel, on the Attendance/absence tab > My attendance/absence tab. The offered attendance/absence types are predefined by the system administrator. Typically, th…

Updated by Tým PINYA

Approval of absences

When an employee requests an absence, the system automatically creates an absence approval request. The approver will find this request in the requests panel in Pinya HR (bell icon on the main top ba…

Updated by Tým PINYA

Approval during absence by a delegate

If you are on vacation and need to delegate approval to someone during your absence In case of absence, you can designate a delegate to handle the requests on your behalf. 1. Application form from th…

Updated by Dana

Managing absence records

The administrator and persons with assigned permissions (e.g. HR administrator) can manage absence records. They can insert new records (even in the past), edit and delete existing records. You can f…

Updated by Dana

Employee overview

The employee overview displays information about employees and their attendance and absence. There are 2 tabs here: Summary overview. Detailed overview. 1. Summary overview. Here you can find: List o…

Updated by Tým PINYA

Bulk balance management

The balance determines how many days or hours the employee can currently use for their absence. The number of days/hours requested by the employee is then automatically deducted from the balance. Whe…

Updated by Tým PINYA

Bulk absence entry

Bulk absence entry is used to quickly enter absences for multiple employees at once, e.g. during a company-wide holiday. You can find it on the main panel in the tab: Attendance/absence > Balance man…

Updated by Dana

Setting the absence balance for the next calendar year, transfering to the next year

The last quarter of the calendar year is usually when employees request vacation for the next year. To make this possible, you must set up employee vacation balances in the system in advance for the…

Updated by Lucie Heroudkova

Monthly export

You can find a monthly export with an overview of presence/absence in the Attendance/absence menu > Absence overview > Monthly export tab (Fig. 1). (Fig. 1) The exported data is displayed in a clear…

Updated by Tým PINYA

Calendar function

The calendar in PINYA HR is a shared space for all employees - unless set otherwise. The following are automatically added to the calendar: Employee absences (vacation, home office, doctor's visit, b…

Updated by Tým PINYA

Configuring working hours

You can configure working hours in the main system settings > Configuration > Working hours. This feature allows you to set lunch breaks and schedule working hours to be even or to work in a short/lo…

Updated by Tým PINYA