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Homepage configuration
Displaying work anniversaries
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Configuration
Personal account management
Recovering a forgotten password
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Notification templates
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Creating a new custom notification template
Managing custom notification templates
Custom Notifications - When to Send
Custom notifications - To whom to send
Account & login
Account settings
Account level
Login prompt
Setting the password by administrator
Lists
List fields
List field language mutations
Custom fields in the list
Deleting an item from the Departments and Job titles lists
Deleting a value in the Job position list field
Show in ORG
Calendar exceptions
Style
Groups
"Preview as" function
Setting the probation length
General functions
Filtering and displaying data
View management
Filters in column headers
Targeting
Employee's profile
Employee profile content
Editing personal data
Displaying academic degrees
Record of language skills
Custom fields
Displaying a public field on an employee profile
Work data
Work data and history
Exceptional states
Milestones
Parallel employment contracts
Documents
Template creation
Template editing options
Online editing of .doc/.docx documents
Generating documents for individuals
Document editing options
Bulk generation of documents for multiple employees
Bulk import of documents
Tokens in documentation
Document categories
Permissions for the Documents module
Specifics of online editing and generating Word documents
Electronic signing
Why sign electronically and how to do it?
Setting up the Electronic Signature module
Preparing a document for electronic signing
Sending documents (envelopes) for electronic signature
Employee signature
Signing process and its states
Signed document and audit log
Cancel signing
Attendance/absence
Attendance
Attendance and permissions configuration
Closing attendance
Attendance approval
Attendance form
Export attendance
DPP/DPČ holiday
Signpost
Registration of DPP and DPČ contracts
Setting attendance/absence types for DPP and DPČ
Reporting hours worked
Checking hours reported on DPP/DPČ
Calculation of holiday entitlement
Setting vacation balance
Vacation request (DPP/DPČ)
Managing attendance/absence types
Attendance/absence type form
Request for absence
Approval of absences
Approval during absence by a delegate
Managing absence records
Employee overview
Bulk balance management
Bulk absence entry
Setting the absence balance for the next calendar year, transfering to the next year
Monthly export
Calendar function
Configuring working hours
Onboarding
Onboarding – signpost
Onboarding management
Managing onboarding profiles
Managing onboarding emails
Setting up a welcome email
Sending an onboarding email
Managing personal questionnaire types
Viewing an employee's personal questionnaire
Notification after completing a personal questionnaire
Signing up for work from the employee profile
Enrollment of employees in bulk
Employee onboarding
Completing employee onboarding
My team
General information
Team overview
Calendar
Org chart
Grouping and custom views
List of employees
List of employees - signpost
View employee information
Viewing other employees' profiles
View information about employment contracts
View information about work milestones
View information about family members
Adding employees
Add employees using a form
Configuring the form for adding an employee
Inclusion of the applicant among employees
Bulk import of employees
Mass editing of employees
Bulk employee changes function
Mass creation of milestones
Bulk data editing
Employee termination
Employee departure management
Employee departure notification
Activating a terminated employee
Deleting an employee account
Organizational structure
Introduction to ORG structure
ORG structure arrangement
Viewing the organizational structure
Setting up the organizational structure
Export ORG structure
Manager and Approver
Bonuses and deductions
Overview of bonuses and deductions
Managing bonus/deduction types
Adding bonuses/deductions to employees
Setting up regular bonuses/deductions
Sending a bonus/deduction for approval
Approval of bonuses/deductions by one approver
Approval of bonuses/deductions by multiple approvers
Closing bonuses/deductions
Authorizations for the Bonuses and Deductions module
Internal regulations
How to work with internal regulations
Overview of internal regulations
Creating a new regulation
Managing existing regulations
Familiarizing employees with internal regulations
Permissions for the Internal Regulations module
HR Dashboards
Introduction to HR Dashboards
Dashboard structure
Dashboard of people in the company
Dashboard Boardings
Departures and Fluctuation Dashboard
Data Quality Dashboard
Records of voluntary employee departures
HR Dashboards module permissions
Recruitment
Tender management
Adding a new tender
Adding a new candidate
Adding a candidate to the tender from existing candidates
Adding a candidate to the tender via a public form
Applicant management
Adding a candidate to employees
Recruitment management
Closing and deleting a tender
Access and authorization to the tender
Medical examinations
Overview of medical examinations
Medical check-up management
Generating/sending a request for a medical examination
Request form configuration
Bulk management of medical examinations
Training
How training works at Pinya HR
Training overview
Creating a new type of training
Management of bulk training
Entrusted assets
List of assets
Transfer of property
Asset types and templates
Evaluation
One-phase evaluation
Single-phase evaluation scenarios
Evaluation - only the employee answers
Evaluation - the supervisor responds and the employee sees it
Evaluation - the manager responds and the employee does not see it
Evaluation - the employee answers followed by the manager
Evaluation - employee and supervisor answer concurrently
Top comment
Three-phase evaluation
Stages of the evaluation process
Employee completion of evaluation – Initial Phase
Supervisor Approval of Evaluation – Initial Phase
Supplementing the evaluation by the employee – Initial phase
Ongoing evaluation by employee/supervisor – Ongoing phase
Goal correction – Ongoing Phase
The final phase and its start
Completion of the evaluation by the employee - Final phase
Approval and closing of the evaluation by the supervisor – Final phase
Phase Closed
Importing goals
Employee evaluation overview
Creating a new template
Managing templates
Creating a new assessment
Exporting evaluations
Permissions for the Evaluation module
Surveys
Surveys - general
Permissions for the Surveys module
Survey management
Creating a new survey and configuring it
Survey questions
Scheduled publication of surveys
Publishing a survey - other options
Overview of responses to a survey
Exporting responses
Completing the survey by the respondent
Anonymous surveys
Creating and distributing an anonymous surveys
Anonymous surveys and their answers in reports
Language
Changing the language version of the system
Language mutations
Reporting
Report overview
Report management
Creating a new report
Requests
Custom requests
Creating requests
Request approval
Request resolution
Cancel and delete a request
Request templates
Default requests
Requests panel
Checklists
Introduction to checklists
Adding a new checklist
Manually adding a new checklist
Adding a checklist from a template
Checklist templates
Solving the task by one assignee
Solving a task by multiple assignees
Permissions for the Checklists module
E-learning
Location of the E-learning module and its use
E-learning module authorization
Creating a new course
Inserting chapters into a course
Chapter content and its creation
Test questions and their creation
Activating the created course
Course enrollment
Course completion by participant
Other modules
Synchronisation with Outlook
Using the module
Module functions
Sync with Google
Synchronization with Google Calendar
Single Sign-on
SSO module description
Login with HR identity
Additional modules
Mobile application
Logging into the mobile app
Admin panel
Admin panel guide
Updates
Activating add-on modules
All Categories > Attendance/absence
26 articles
5 articles by 2 authors
Contracts, reporting and checking hours worked, calculating holiday entitlement
8 articles by 1 author
Attendance/absence type management is used to record individual types of attendance/absence. Some types are automatically preset in the system, such as Vacation, Sickness, and others. To manage atten…
Updated 8 months ago by Dana
Description of the attendance/absence type form
You can request an absence on the main panel, on the Attendance/absence tab > My attendance/absence tab. The offered attendance/absence types are predefined by the system administrator. Typically, th…
When an employee requests an absence, the system automatically creates an absence approval request. The approver will find this request in the requests panel in Pinya HR (bell icon on the main top ba…
If you are on vacation and need to delegate approval to someone during your absence In case of absence, you can designate a delegate to handle the requests on your behalf. 1. Application form from th…
The administrator and persons with assigned permissions (e.g. HR administrator) can manage absence records. They can insert new records (even in the past), edit and delete existing records. You can f…
Updated 8 months ago by Olga Regulska
The employee overview displays information about employees and their attendance and absence. There are 2 tabs here: Summary overview. Detailed overview. 1. Summary overview. Here you can find: List o…
The balance determines how many days or hours the employee can currently use for their absence. The number of days/hours requested by the employee is then automatically deducted from the balance. Whe…
Bulk absence entry is used to quickly enter absences for multiple employees at once, e.g. during a company-wide holiday. You can find it on the main panel in the tab: Attendance/absence > Balance man…
The last quarter of the calendar year is usually when employees request vacation for the next year. To make this possible, you must set up employee vacation balances in the system in advance for the…
You can find a monthly export with an overview of presence/absence in the Attendance/absence menu > Absence overview > Monthly export tab (Fig. 1). (Fig. 1) The exported data is displayed in a clear…
The calendar in PINYA HR is a shared space for all employees - unless set otherwise. The following are automatically added to the calendar: Employee absences (vacation, home office, doctor's visit, b…
You can configure working hours in the main system settings > Configuration > Working hours. This feature allows you to set lunch breaks and schedule working hours to be even or to work in a short/lo…
Updated 9 months ago by Tým PINYA
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