Approval of absences
When an employee requests an absence, the system automatically creates an absence approval request.
The approver will find this request in the requests panel in Pinya HR (bell icon on the main top bar)
and will also receive an automatic email notification.
Until the absence request is processed, the system will notify the approver of the pending absence every other day. At the same time, a notification about the pending request will be displayed on the requests panel in PINYA HR.
Processing the request
To resolve a request, go to the Requests panel. Click the Details button for the request. You can also use the link in the email notification to go to the request details.
The absence request includes:
- Period of planned absence
- Number of days of a given type of absence used this year
- An employee's representative during an absence to whom requests can be delegated - for more information, see the article Approval during absence by a representative .
- Message for approvers
- Information about other absent employees in the given period. You can narrow the number of absent employees displayed to only your subordinates using the Only my subordinates checkbox.
You can approve or reject the absence request.
After approval or rejection of the absence, the system will automatically send a notification to the employee and the recipient of the notification. The following notifications will also be sent to the recipient of the notification :
- Absence cancelled
- Absence adjusted
These notifications will also be received by the employee's representative and the absence approver. The approver and recipient of the notifications can be the same person.
Automatic rejection of the request
If the Automatically reject checkbox is checked for the absence type, then if the approver does not approve the absence by the planned day of absence, the request will be automatically rejected and deleted.
At the same time, an email notification will be sent to the applicant and approver (in the evening of the day the planned absence begins) stating that the request has not been processed and has been rejected.
