Approval of absences

Updated by Tým PINYA

If an employee requests an absence, the system automatically creates a request for approval of the absence.

The approver can find this request in the request panel in Pinya HR (the bell icon on the main top bar)

and will also receive an automatic e-mail notification for it.

Until the absence request is processed, the approver's system alerts the pending absence every other day. At the same time, a notification about a pending request will be displayed on the requests panel in PINYA HR.

Processing of the application

To process a request go to the request panel. Click the Detail button for that request. You can also use the link in the email notification to redirect you to the request detail.

The request for absence includes:

  • Period of planned absence
  • The number of days of a given type of absence used this year
  • Delegate of the employee during the absence
    The designation of a delegate has only an informative function, no requirements are delegated to this person in the system.
  • Message for approvers
  • Information about other absent employees in the given period. You can narrow down the number of absent employees displayed to only your subordinates using the Only my subordinates check box.

You can approve or decline the absence request.

After approving or rejecting the absence, the system will automatically send a notification to the employee. The receiver of notification will also be sent the following notice:

  • Absence cancelled
  • Absence adjusted

The employee's delegate and the absence approver will also receive these notifications. The approver and receiver of notifications can be the same person.

Automatic decline of the request

If the approver does not approve the absence by the scheduled absence date, the request will be automatically denied and removed.

At the same time, an email notification will be sent to both the applicant and the approver (on the evening of the start of the scheduled absence) that the request has not been processed and has been denied.

How and where to set up automatic decline of requests can be found in the article Attendance/absence types.

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