List fields

Updated by Tým PINYA

For each employee, information can be added about:

  • Companies in which he works (if the company has several branches)
  • The country in which he works
  • Place of work
  • Department
  • Center
  • Job position

These items - dials - can be edited in the main settings of PINYA HR. You can get to the main settings by clicking on the key logo in the upper right corner of the page. Go to the "Dials" section in the settings.

Here you can add and edit individual items of the code lists.

On the "Numbers" tab in the "Numbers" panel, you need to set everything you want to use in the management of your employees' profiles.

In the right corner of the panel, choose the type of dial for which you want to create new values. Some types of dials have some values preset. These values can be deleted or edited.

You can add values to the following dials:

  • Changes in employment (change of place of work, change of job position)
  • Job level (employee, manager, management)
  • Specialization (specialization of your employees, e.g. marketing specialist focusing on PR, online marketing, etc.)
  • Employee property (trusted company property)
  • Reasons for hiring an employee (why the employee was hired)
  • Reasons for leaving the employee (why the employment relationship with the employee was terminated)
  • Methods of leaving the employee (whether the employee left by agreement, after a 2-month notice period, etc.)
  • Training category (health and safety, fire protection, first aid, etc.)
  • Category of medical examinations (entry medical examination, medical examination for drivers, etc.)
  • Evaluation category (personal, work, questionnaire)
  • Course categories (labour-legal, development, language)
  • Language mutations (Czech, English, etc.)
  • Health insurance companies (self-pay, VZP, OZP, etc.)
  • Language levels
  • Types of contracts (HPP, self-employed, DPP, etc.)
  • Sex
  • Family relations (relationship to the family members listed on the employee's card)
  • Education achieved (primary, secondary, university)
  • Currencies (for recording wages)
  • Advertising (placement of vacancies on advertising portals - used in the management of employee recruitment)
  • Employee folders (folders for inserting documents for individual employees)
  • Statuses of candidates of the selection procedure (not accepted, successfully accepted, 1st round, 2nd round)
  • Types of activities of the selection procedure (personal meeting, phone call made, e-mail sent)
  • Types of activities (generally – face-to-face meeting, phone call made, e-mail sent)
  • Category of standards
  • Relationships of family members (relationship of family members listed on the employee card)
  • Employment status (active, maternity leave, long-term illness)
  • Type of employment (full-time, half-time, part-time)
  • Final exam
  • Types of employment (main employment, secondary employment, etc.)
  • Employee bonus

How to set the dial entries?

Example:

  1. Select dial pad settings for language mutations - under the scroll button "Dial pad" in the right corner of the panel.
  2. Click on the option “Add dialer item” in the left corner of the panel.
  3. Fill in the name and code of the given language mutation and uncheck the publish option.
  4. Save changes.
  5. A new language mutation is registered. Now it is necessary to set it to individual employees and to the required message templates that you want to send in the appropriate language.
  6. Open the "Message Templates" tab in the main settings.
  7. Select your own message (or edit an existing one by clicking on the pencil icon) and assign it a given language mutation - via the language mutation button on the right side of the message template.
  8. After saving the changes, this text of the message will be sent to all employees for whom a different language mutation will be set.
  9. To set the language mutation for an employee, go to their employee card.
  10. In the "User data" panel, set the appropriate language in the "Language mutation" field and save the changes.

1 – To set dials, go to the main settings to the tab "Dials items."

2 – Select which type of dialer you want to add additional entries for.

3 – In general dials, select the specific dial type you want to make changes to.

4 – Add the item of the selected dialer.

5 – Adjust the dial language mutation.

6 – Edit the given dial entry.

7 – Delete the given dial entry.

How did we do?